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Pre-configured business blueprints

The AdoptAI Free Automation Workflows

Eliminate repetitive back-office work, capture local leads 24/7, and book more jobs with these ready-to-deploy blueprints.

Workflow 1

The 24/7 AI Voice Receptionist

Perfect for Trades, Clinics, and High-Volume Callers

The Problem You are on a job site, driving, or dealing with a rush, and you miss a call. In local business, the first to answer gets the job. Missed calls equal lost revenue.
Technology Stack
Vapi.ai (or Bland AI) Make.com VoIP Calendar
How It Works
  • 1 Port your business number to a VoIP service like Twilio.
  • 2 Connect the number to a custom AI voice agent trained strictly on your business FAQs and pricing.
  • 3 When a customer calls, the AI answers instantly, qualifies the lead, and books the appointment directly into your calendar.
  • 4 Make.com triggers a follow-up SMS confirming the details.

Workflow 2

The "Speed-to-Lead" SMS Pipeline

Perfect for Med Spas, Gyms, and High-Ticket Services

The Problem When someone fills out a form on your website or clicks a Facebook Ad, their interest drops off a cliff after 5 minutes. If you follow up hours later, they have already moved on.
Technology Stack
Facebook Ads / Webform Make.com OpenAI (ChatGPT) Twilio (SMS)
How It Works
  • 1 A lead submits their contact info.
  • 2 Make.com catches the webhook instantly.
  • 3 OpenAI analyzes the lead's specific inquiry and drafts a personalized, conversational text message.
  • 4 Twilio sends the SMS within 30 seconds of them hitting "submit", engaging them in a two-way conversation to get them booked before they look at a competitor.

Workflow 3

The Back-Office Data Extractor

Perfect for Accounting, Real Estate, and Retail Inventory

The Problem You are paying staff (or wasting your own weekends) manually typing data from receipts, invoices, or supplier PDFs into your spreadsheets or CRM.
Technology Stack
Gmail / Google Drive Make.com Anthropic Claude 3.5 Sonnet
How It Works
  • 1 An email with a PDF invoice or a photo of a receipt hits your inbox.
  • 2 Make.com watches the folder and securely passes the attachment to Claude 3.5.
  • 3 Claude extracts exactly what you need: total amounts, dates, vendor names, or specific line items.
  • 4 Make.com automatically injects that structured data directly into your QuickBooks, Google Sheets, or custom backend.

Workflow 4

The 5-Star Reputation Engine

Perfect for Restaurants, Cafes, and Auto Mechanics

The Problem You have dozens of Google Reviews sitting ignored. Replying to reviews boosts your local SEO ranking massively, but no business owner has time to write unique replies to every customer.
Technology Stack
Google My Business API Make.com OpenAI (ChatGPT)
How It Works
  • 1 A customer leaves a new review on your Google profile.
  • 2 Make.com pulls the review text and star rating.
  • 3 If it's 4 or 5 stars, OpenAI drafts a warm, personalized thank-you message mentioning specific items the customer talked about.
  • 4 Make.com posts the reply automatically. (If it's 3 stars or below, the system flags it and sends an alert for you to handle manually).

Want these workflows, but don't have the time to build them?

You have a business to run. Learning API routing and LLM prompting shouldn't be on your to-do list. At AdoptAI, we build and deploy these exact systems for Vancouver locals so you can get back to doing what you do best.

Need something specific?

We also build entirely custom AI solutions tailored to the unique bottlenecks of your daily operations. If you have a repetitive manual task you hate doing, we can automate it.

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